Events

Nerf Wars Event Kit $Free

Nerf Wars Event Kit

Nerf Wars Event Kit


Created by Jon Grimaldi of SHINE! Middle School Ministry of The Chapel at CrossPoint in Getzville, NY.
Stuff You Can Use – Youth Ministry Resources

Last year one of our interns pulled off an epic Nerf Wars youth group game event and wanted to share it with you. In this kit, we’ve included:

  • An overview explaining the event in whole
  • Maps of our environment
  • Rules of the different types of games we played
  • Editable promotional material
  • Other administrative documents

Additional Description More Details

Last year one of our interns pulled off an epic Nerf Wars event and wanted to share it with you.

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Nerf Wars Event Kit

Free
Last year one of our interns pulled off an epic Nerf Wars event and wanted to share it with you.
Dads + Daughters Date Night Kit $Free

Dads + Daughters Date Night Kit

Dads + Daughters Date Night Kit


Created by Kenny and Elle Campbell of SHINE! Middle School Ministry of The Chapel at CrossPoint in Getzville, NY.

FILE TYPES: Editable in Microsoft Word and Pages, plus PDFs to view our finished products.

At The Chapel at CrossPoint, our Children’s, Middle School, and High School Ministries are huge believers in the need to partner with parents. One of the ways that we’re committed to doing that is by giving parents opportunities to win with their kids.

Last year, we were inspired by an idea we got from several Chick-Fil A locations around the country that have experimented with a Father-Daughter Date Night. Their events were complete with an RSVP system, wait staff, special table arrangements, and discounted meals. They’ve received tons of great feed-back on their events and, since we don’t have any Chick-Fil-A’s in Buffalo quite yet, we decided to create our own date night for dads and their daughters.

We partnered with a restaurant in our area to do our version of this event. The interest level was enormous – we couldn’t believe how many dads were so enthusiastic about taking their little girls out for the night! Tickets sold out so quickly that we had to arrange an additional time slot with the restaurant to accommodate more families… and even then, there were many dads who weren’t able to secure a table. (If a family wasn’t able to get a ticket to the event, we encouraged those dads to do a date night of their own with their daughters and sent them some tips, ideas, and printable supplies to those dads to get them started.)

Check out all the photos from the event here on Facebook.

Some of the highlights…

  • Decorative placemats that doubled as conversation-starters.
  • flower for each daughter tied to a personalized love note from their dads.
  • photographer shooting candid photos as well as individual photos of each dad and daughter – we later posted the photos on Facebook and on our website at a high resolution so they could be downloaded and printed.
  • Coupons and give-aways provided by the restaurant who hosted us.

Stuff You Can Use - Youth Ministry Resources 

Additional Description More Details

An event kit that includes everything you’ll need to host your own Dads + Daughters Date Night. Includes editable Word, Pages, and PDF files.

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Dads + Daughters Date Night Kit

Free
An event kit that includes everything you’ll need to host your own Dads + Daughters Date Night. Includes editable Word, Pages, and PDF files.
1-Year Volunteer Training Strategy $Free

1-Year Volunteer Training Strategy

1-Year Volunteer Training Strategy


Created by Kenny and Elle Campbell of SHINE! Middle School Ministry of The Chapel at CrossPoint in Getzville, NY.

FILE TYPES: Editable in Microsoft Word and Pages, plus PDFs to view our finished products and meeting recaps.

If you’ve checked out any of our resources before, you probably have picked up on the fact that small groups really are the backbone of our ministry. Small groups (and, specifically, Small Group Leaders) are our primary means of discipleship, spiritual formation, community, and partnering with parents. So basically, they’re really important. And because small groups are so important, it’s absolutely essential that our Small Group Leaders are trained, equipped, and encouraged incredibly well. If we fail in our efforts to train our Small Group Leaders, well… it would be a problem.

So today we’re going to give you a look at what we’re currently doing to train our Small Group Leaders. We’re always tweaking what we do but, right now, we’re loving the system we have going.  And since we love it so much, we wanted to share it in the hopes that you’ll find something you love and can use….

There are 4 components of our Small Group Leader training strategy. There’s a ton of information here (a whole year’s worth, to be exact), so you might want to take a peek at the 1-Year Sample Schedule we provided in the download – it will help you see how all 4 of these elements come together in a typical year.

#1 – THE VOLUNTEER HANDBOOK

We’ve written an entire post dedicated just to the Volunteer Handbook, so we won’t go into a ton of detail here. If you’re interested in learning more about the Handbook specifically, check out that link.


#2 – WEEKLY INVESTMENTS

  • WEEKLY CHECK-IN’S. Every week, we (well, specifically Elle, since she’s our Small Groups and Volunteer person) make it a point to personally connect with a few of our Small Group Leaders to specifically ask how things are going. Whether it’s an e-mail or a face-to-face conversation, these check-in’s are essential in keeping the lines of communication open. They give both our staff and our Small Group Leaders opportunities to ask questions, express concerns, and ask for feedback. These check-in’s have helped our Small Group Leaders because they are a reminder that there is always a standing invitation to give us feedback or ask for help. And these check-in’s have also helped us our staff because they are opportunities for us, if necessary, to address any issues or concerns we might have with a Small Group Leader (maybe a question with their performance or judgment) naturally and casually.

 

#3 – LARGE GROUP MEETINGS

We meet with all of our Small Group Leaders in a large group meeting every other month - so that’s a total of 6 times every year. We do two different kinds of large-group meetings…

  • MEETINGS. Four of our six meetings are simple Small Group Leader Meetings on Sunday afternoons immediately following our weekly services. They’re casual, quick, convenient for our volunteers’ schedules, and always include an awesome lunch. (By the way, great food is an easy way to say that you appreciate your team, and it’s also a great incentive for getting people to show up. We also invite spouses and kids to make it as easy as possible for our volunteers to be there.) At these meetings, we simply touch base with our team, announce anything upcoming and important, and give them a short word of encouragement or a challenge. Specifically, we almost always use these meetings to recap our current list of Small Group Leader Goals and check in on our Small Group Leaders’ progress (if you’d like more information about those Goals, we’ve included it in today’s download, and we’ve also done an entire post about it right here). Quick, simple, easy – but really effective for getting and keeping our team on the same page and showing that we value their hard work.
  • RETREATS. Now the other 2 meetings we do each year are a little more intense. Twice a year, we get our Small Group Leaders together for Small Group Leader Retreats in August and February, where we spend an entire morning vision-casting, training, discussing, and recapping our goals and expectations for our team. These have been super effective for us and we’ve received great feedback from our team about the format and content of what we’ve done this year. In the download, we’ve included an event guide for our most recent Volunteer Retreat, including a detailed schedule and all the resources you’ll need to replicate it.

 

#4 – COFFEE TALKS

The final aspect of our Small Group Leader training strategy might be our favorite. Because we have a team of around 70 Small Group Leaders, it can be really easy for volunteers to feel a little lost in the crowd if we’re not careful. So to prevent that from happening, every school year, we make it a point to get our Small Group Leaders together in smaller, more personal groups, where we can connect in a more intimate setting.

Unlike our large group meetings, which are focused on our staff providing training and teaching, Coffee Talks are entirely based on conversation and feedback from our volunteers. Our staff simply poses some strategic questions, and then we turn it over to our Small Group Leaders. They share with us what’s working and what’s not working so well. They voice their concerns and ask questions. They brainstorm and creatively problem-solve together. They tell us how our staff can make their jobs easier.

We recognize that our Small Group Leaders have a ton of wisdom, experience, and insight – and our entire team can benefit from it! But at some point, we also realized that, first, our staff needed to give them the platform and opportunity to share those things. One of the beautiful things about these Coffee Talks is the fact that they communicate how much our staff trusts and values what our Small Group Leaders have to say. They’re a tangible reminder that our Small Group Leaders aren’t simply warm bodies that we recruited to fill a need – they are valued, integral members of our team.


Here’s what we’ve included in this download…

  • A sample 1-Year Schedule (August – July) of our Small Group Leader Training plan.
  • LARGE GROUP MEETINGS: An Event Guide for our most recent Small Group Leader Retreat. A schedule, detailed notes, and all of the editable handouts from our most recent Retreat, as well as a recap of the actual conversations we had with our Small Group Leaders at that Retreat (includes all of our team’s thoughts, ideas, and suggestions).
  • COFEE TALKS: An Event Guide, flyer, and a recap of the actual conversation from one of our recent Coffee Talks (includes the discussion questions and our team’s thoughts, ideas, and suggestions).

Stuff You Can Use - Youth Ministry Resources

Additional Description More Details

A 1-year strategy for training small group leaders. Includes training materials, schedules, promotional design elements, and an overview of our complete training strategy. Includes editable Word, Pages, and PDF files.

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1-Year Volunteer Training Strategy

Free
A 1-year strategy for training small group leaders. Includes training materials, schedules, promotional design elements, and an overview of our complete training strategy. Includes editable Word, Pages, and PDF files.
Small Group Leader + Parent Breakfast Kit $Free

Small Group Leader + Parent Breakfast Kit

Small Group Leader + Parent Breakfast Kit


Created by Kenny and Elle Campbell of SHINE! Middle School Ministry of The Chapel at CrossPoint in Getzville, NY.

FILE TYPES: Editable in Microsoft Word and Pages, select files editable in Photoshop, plus PDF’s to view the finished products.

For the last five years or so, our church has embraced the idea that we, as a church, need to partner with parents in order to make a lasting spiritual impact on students’ lives. But… we were a little stuck on how to actually put that idea into practice. We believed in it. We just weren’t sure how to translate it into our ministry context.

But we were determined to make this parent partnership thing happen so, a couple of years ago, we decided it was time to just try something.

Here’s what we came up with…

As we explain in the video, the feedback we received from this Breakfast (and from the Breakfasts we’ve had since then) really blew us away. We couldn’t believe the positive response we received, from both parents and Small Group Leaders. Parents jumped at the chance to talk to their kids’ Small Group Leaders. It refocused and reenergized our team and was the catalyst to beginning a huge wave of partnership and connection with parents.

The event itself was pretty straight-forward…

  • We provided breakfast and set up a table for each of our Small Group Leaders and their students’ parents.
  • We began the event with a short 5-minute introduction and time of vision-casting for the day.
  • Everyone got a placemat that doubled as a fun “conversation-starter,” with silly questions, spiritual questions, personal questions, and questions that would spark conversation specifically about Small Group Leader and parent partnerships.
  • Parents all received their Small Group Leader’s Profile card with their photo and contact information on it.
  • We promoted the book Parenting Beyond Your Capacity, by Reggie Joiner & Carey Nieuwhof (which encourages parents to strategically partner with other believers to help them influence their kids), and provided a bunch of copies that parents could borrow.
  • Parents received a feedback card, where they could share their thoughts and ideas.

And then, for a full hour (actually, more than that – it was hard to get people to go home!) parents and Small Group Leaders just… talked. They got to know each other. They talked about their kids. They brainstormed ways they could partner together. They planned get-togethers and service projects for their students. Parents shared their concerns and struggles. Small Group Leaders gained lots of valuable information about their students that they didn’t know before. And, at the end of the morning, both parents and Small Group Leaders saw what it could be like to work together for the sake of the kids they were both trying to influence.

Here’s what you’ll get in this FREE download…

  • A detailed Event Guide that explains exactly what we did and how we did it.
  • Parent Invitations and “How to Promote” Guides to help your Small Group Leaders get the word out to parents.
  • A Registration template for tracking RSVP’s.
  • Screen Graphics for the day of the event.
  • Table Name Cards to display the names of your Small Group Leaders.
  • Small Group Leader Discussion Guides.
  • Placemats that double as conversation starters.
  • Parent Feedback Cards.
  • Small Group Leader Profile Cards.
  • Flyers promoting Parenting Beyond Your Capacity.

Stuff You Can Use | Youth Ministry Resources

Additional Description More Details

An event kit with everything you’ll need to host your own Small Group Leader + Parent Breakfast. Includes editable Word, Pages and PDF files.

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Small Group Leader + Parent Breakfast Kit

Free
An event kit with everything you’ll need to host your own Small Group Leader + Parent Breakfast. Includes editable Word, Pages and PDF files.
Giant Angry Birds: A How To Guide $Free

Giant Angry Birds: A How To Guide

Giant Angry Birds: A How To Guide

Created by Kenny and Elle Campbell of SHINE! Middle School Ministry of The Chapel at CrossPoint in Getzville, NY.

FILE TYPES: A PDF with a full step-by-step rundown of how we did it.

We were pretty excited to create and play a Giant Angry Birds game. But we couldn’t believe how excited our students were. Seriously. They kind of freaked out. This is how we did it…

Here’s a basic run-through of how the game play works…

  • 2 Teams. We played Guys vs Girls.
  • The defense stacks the boxes and positions the pigs while the offense selects which students will launch the birds from the sling shot.
  • The offense has 4 launches (one for each bird) to bring down as many pigs as possible.
  • The offense scores a point for each pig it knocks off of the defense’s cardboard box structure.
  • After all 4 birds are launched, the teams switch sides.
  • We played 3 rounds and then crowned a winner!

It took some trial and error to get each of the components just right, but after lots of testing and experimentation, we were able to get it working pretty consistently.

And here are the links to the websites where we bought some of our supplies…
Green Exercise Ball
More Exercise Balls
Paper Lanterns for Pigs
Cardboard Boxes
Sizes of boxes we used:
54x8x28
22x22x22
15x15x30
12x12x48

If you want to see more of this game in action, here is a highlight video that one of our middle school students made…

Stuff You Can Use Youth Ministry Resources

Additional Description More Details

A PDF guide that describes how to make and play your own Giant Angry Birds game.

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Giant Angry Birds: A How To Guide

Free
A PDF guide that describes how to make and play your own Giant Angry Birds game.
InstaFeedLive: Instagram Slideshows $9.99

InstaFeedLive: Instagram Slideshows

InstaFeedLive: Instagram Slideshows

Create Easy and Inexpensive slideshows of Instagram #hashtags for your events! Display your customized slideshows at your party or event to add a whole new dynamic of interaction and create instant memories everyone can see.

Price: $9.99

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InstaFeedLive: Instagram Slideshows

$9.99

Create Easy and Inexpensive slideshows of Instagram #hashtags for your events! Display your customized slideshows at your party or event to add a whole new dynamic of interaction and create instant memories everyone can see.